Since introducing the electronic logging device (ELD) regulation, the Federal Motor Carrier Safety Administration (FMCSA) has experienced pushback from independent drivers and fleets alike. However, when looking closely at their concerns, the problem lies more with the existing hours of service (HOS) regulations rather than the ELDs themselves.

FMCSA requested comments regarding this issue, and they are now reviewing suggestions and ideas on how to change HOS regulations. In the meantime, drivers can take several steps to avoid ELD difficulties at roadside inspections. The following are some of the most common errors drivers make when using their ELDs.

  1. Confusion over the type of device. FMCSA issued a grandfather clause for automatic onboard recording devices (AOBRDs), allowing drivers to use them through December 2019. However, many drivers are unsure if their device is an AOBRD or an ELD, which causes problems at roadside inspections. Many fleets spread across several regions if not the entire nation and driver turnover rate is high. It’s not surprising that drivers can become confused over which device they’re using. However, it’s worth it for drivers to take the time to find out because the first question at an inspection is going to be “Do you have an AOBRD or an ELD?” Not knowing the answer will slow down the inspection. Fleets can provide their drivers with a reference sheet regarding some of the most common inspection questions to avoid this issue.
  2. Problems with data transfer. Drivers need to understand how to transfer their records data to officers during inspections but not every device works the same way. AOBRDs can email files, but FMCSA requires more options for ELDs. Drivers can use web services, a USB, a physical print out, and more. Officers will almost always request a web services transfer so drivers should learn how to transfer data from their device in this manner. Should that fail, the driver should also be aware of the other methods of data transfer available to use as a backup.
  3. Missing records for previous days. Drivers have to have seven days’ worth of records available for inspectors, but this isn’t always a simple thing to provide. Drivers that work for several fleets may encounter ELDs that aren’t compatible so the data can’t transfer. The ELD may malfunction for several days, resulting in missing data as well. The best method to deal with this situation is to keep a paper log to be able to account for the previous seven days. In the event of an ELD malfunction, fleets can enter in the paper records data later.
  4. Drivers forgetting to log in or out of the device. ELDs are still new for drivers and many forget to log in or out of the device. This results in unassigned miles and creates problems for fleets and drivers during inspections. Fleets need to manage unassigned hours before they amass so much unaccounted for miles that they get in trouble with HOS compliance.

One of the most useful ELD features is the ability to make edits and annotations. If something odd happens, drivers can make a note of it on the ELD. These notes show up when officers review the data and can help drivers avoid difficulties during inspections. To learn more about managing your ELD, contact the experts at DriverCheck.